Office of the Registrar Overview
Welcome to SIU's Office of the University Registrar. The registrar's office serves as the custodian of permanent academic records for all past and currently enrolled students. Staff in our office provide a variety of services that support our university community's students, faculty, and staff. Registrar personnel:
· Assist students in dropping and adding classes
· Maintain student and departmental records for the current term
· Post SIU credit, transfer credit, and grade changes
· Prepare transcripts
· Certify attendance, and graduation eligibility
· Provide data analysis and reports to other academic and administrative units
Please feel free to consult our office with any questions concerning registration; course locations and meeting times; errors in registration records; cancellation of registration; or grade issues.
Contact Information:
Office of the University Registrar
305-629-2929 x 4024
jgonzalez@sanignaciouniversity.edu / registrar@sanignaciouniversity.edu
It is the student's responsibility to review his/her unofficial transcript prior to ordering an official copy to ensure all grades have been posted and/or degree awarded. Both the official and unofficial transcript contain the same information pertaining to the student’s academic record.
· Official Transcripts cost $ 15.00 each.
· Non-Official Transcript cost $ 5.00 each.
· Transcripts request can take 5 to 10 business days to process
To request a transcript, please complete the Transcript Request form
Holds on Your Record
Students who owe the university money or property (e.g., library books) may have holds placed on their record that will prevent the release of transcripts. If a request is received and the student has such ahold then the request will be returned to the student and the student will be informed as to which office placed the hold. Only that office can release the hold and the student should contact that office. Once the hold is released the student can resubmit their transcript request
The Family Educational Rights and Privacy Act (FERPA) is a federal law that protects the privacy of student education records. According to Federal FERPA Regulations 34CFR 99, and Florida Statute 1002.22, the parents of a student who has reached the age of 18 years or is enrolled in a post-secondary program no longer have any rights under the provisions of this policy, unless the student gives written consent to release the information to the student’s parents.
ANNUAL NOTIFICATION OF RIGHTS UNDER FERPA
This notification is to provide eligible students in attendance with information regarding their rights under the Family Educational Rights and Privacy Act of1974 (20 U.S.C. § 1232g; 34 CFR Part 99) (FERPA), the federal law that governs release of and access to student education records.
Under the terms of FERPA, “eligible students” are those who have reached 18 years of age or are attending an institution of postsecondary education; and “attendance” includes, but is not limited to, attendance in person or by paper correspondence, videoconference, satellite, Internet, or other electronic information and telecommunications technologies for students who are not physically present in the classroom; and the period during which a person is working under a work-study program.
For FERPA compliance purposes, San Ignacio University defines a student as an individual who is or has attended the University and for whom the University maintains education records. This definition includes early matriculants (fall semester admits attending summer term), former students, individuals who are taking classes for academic credit but have not been admitted to a degree or certificate program, visiting students, and alumni. This definition does not include prospective students, applicants who have been admitted but did not attend, applicants who have been denied admission, and individuals participating in lifelong learning/continuing education programs not taken for academic credit available through one of SIU’s academic divisions. Parents of individuals under the age of 18 in attendance at a university program that does not offer a postsecondary degree or certificate shall retain FERPA rights for the participant.
For FERPA compliance purposes, San Ignacio University considers students to be in attendance on the first day of the first term in which the student is enrolled for academic credit in one or more classes as part of degree or non-degree offerings under any instructional delivery method/modality.
FERPA grants eligible students in attendance the following rights:
(1) Students have the right to inspect and review their education records within 45 days of the date that SIU receives an official request for access. Student seeking to inspect and review their education records must submit a Request to Inspect and Review Education Records form, which must clearly identify the records that the student wishes to inspect and review. SIU will make arrangements for access and notify students of the time and manner in which the records may be inspected and reviewed.
(2) Students have the right to seek amendment of education records they believe to be inaccurate, misleading, or otherwise in violation of their privacy rights. Students seeking to amend their education records must submit a Request to Amend Education Records form, which must clearly identify the part of the record the student seeks to amend and provide a rationale for their request. If a student’s request is denied, the student will be informed of the decision and of their right to a hearing. Students seeking a hearing must submit a Request for a Hearing Under FERPA
(3) Students have the right to consent to disclosures of personally identifiable information contained in their education records, except to the extent that FERPA authorizes disclosure without consent, as is the case for disclosures to university and school officials with legitimate educational interests.
(a)“University and school officials” are administrators and staff members of the university; persons serving on the San Ignacio University Board of Directors; disciplinary or grievance committees; and contractors, consultants, volunteers or other parties to whom SIU has outsourced institutional services or functions, provided that the outside party is under the direct control of the University with respect to the use and maintenance of education records and performs an institutional service or function for which the University would otherwise use employees.
(b) “Legitimate educational interests” are any actions or interests affecting the academic and administrative situation of a student who is the subject of the education record; and any action or interest relating to the planning, execution, and evaluation of academic and administrative programs of the University and organizations and institutions with which the University is affiliated, or which are utilized by the University.
FERPA also permits institutions to establish and disclose without consent a student’s directory information; however, students have the right to withhold the release of directory information. If student directory information is restricted, SIU may not disclose it without consent of the student, except in limited circumstances in which disclosure without consent is permitted under the terms of FERPA (including health and safety emergencies and disclosure to school officials with legitimate educational interest). Please note that restricting release of directory information may result in consequences such as SIU being unable to verify directory information to outside entities such as insurance companies or prospective employers.
San Ignacio University has established the following as directory information:
In addition to the disclosures of personally identifiable information permitted to university and school officials with legitimate educational interests; and disclosures of unrestricted directory information to third parties; students should be advised that SIU may also forward a student’s education records toother agencies or institutions that have requested the records and in which the student seeks or intends to enroll, or is already enrolled, so long as the disclosure is for purposes related to the student’s enrollment or transfer.
(4) Students have the right to file complaints with the Department of Education concerning alleged failures of SIU to comply with FERPA.
FERPA complaints may be mailed to the following address:
U.S. Department of Education
Student Privacy Policy Office
400 Maryland Ave, SW
Washington, DC 20202-8520
The University Criteria for Disability Documentation
Based upon Guidelines from The Association on Higher Education and Disability (AHEAD)
Section 504 of the Rehabilitation Act of l973 and the Americans with Disabilities Act of 1990 state that qualified students/employees with disabilities who meet the admission, academic or employment standards of San Ignacio University are entitled to reasonable accommodations. Under these laws, a disability is defined as any physical or mental impairment that substantially limits a major life activity. Having a history of impairment or being perceived as having impairment may also qualify one as an individual with a disability. It is the student’s/employee’s responsibility to disclose his/her needs and provide appropriate documentation to the ADA coordinator, Review the complete policy by selecting this link.
Policy Matters – The University student handbook provide concise information for students who are currently enrolled regarding support services available, summaries of important student policies and procedures.
The Catalog contains the full, official details of the university’s policies and procedures. Students are responsible for knowing and following these rules. The Catalog is where you’ll find information on what to do in unusual circumstances, as well as policy details that are not included on a topic’s main page.
INTERNATIONAL STUDENT INFORMATION
We’re here to help you seamlessly transition to the United States! We recommend that you review the information on the admission requirement page to help you prepare for your arrival. You will find helpful information on such things as necessary documents, what an I-94 is. You will also find other necessary information on maintaining your F-1 Visa Status, travel to the U.S., We’re here to help!
Additional Information:
Entering the U.S.
You will need the following items:
• SIU Certificate of Eligibility for Non-immigrant F-1 Student Status
• A valid F-1 visa (the visa stamp in your passport) issued by the U.S. embassy/consulate overseas
• A valid passport
• Your SEVIS fee receipt
Please be advised that you may not enter the U.S. more than 30 days prior to the start date in Section 5 of your I-20. When you enter the U.S., you will receive either an admission stamp in your passport marked “F-1” and “D/S” (duration of status) or a small white I-94 card with the same notation.
Can I re-enter if my request for OPT is pending?
Yes, but traveling during this time should be undertaken with caution. USCIS may send you a request for evidence while you are away, so make sure you have provided a correct U.S. address both to your DSO and on the application - and that you will be able to send in requested documents.
SEVIS Form I-20 Basic Information
An F-1 student returning to the U.S. from a temporary absence of five months or less may be readmitted for attendance at a SEVP-approved educational institution if the student presents:
• A current SEVIS Form I-20 (properly endorsed by the DSO for reentry if there has been no substantive change to the most recent Form I-20 information).
• A new SEVIS Form I-20 if there has been a substantive change in the information on the student’s most recent Form I-20, such as if the student has changed the major area of study, intends to transfer to another SEVP-approved institution, or has advanced to a higher level of study.
If a student has completed his or her program of study, he or she has no basis for re-entry to the U.S. as an F-1 student unless he or she has either been admitted to a new program of study and has been issued the corresponding Form I-20, or he or she is returning to engage in authorized optional practical training after completion of studies.
New Students
Student visas (F and J) for new students can be issued up to 120 days in advance of the start date for a course of study. However, you will not be allowed to enter the U.S. on your student visa more than 30 days before the start date.
FOR FURTHER INFORMATION PLEASE CONTACT
JENNIFER GONZALEZ
305-629-2929 x 4024
jgonzalez@sanignaciouniversity.edu
ARACELLI RUBIO
305-629-2929 x 4035
arubio@sanignaciouniversity.edu
